Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

Your board’s structure is the basis that allows it to make informed decisions. Board meetings usually begin with a formal call to order, where the chairperson welcomes everyone, introduces new members, and states the mission and vision of the company statement. The next step is usually to go through and approve the last minutes of the meeting. This provides the board with a solid base of knowledge regarding the current state of the company.

Once the board has discussed the previous performance, it’s now time to look ahead to the future, with strategies that can help increase awareness of the nonprofit, increase donor and member numbers, create fundraising opportunities, and translate ideas into actionable actions for each department. During this part of the board meeting, the senior management team should share their ideas for expansion and solicit suggestions from the rest of the executive team. The board should then decide on a plan which can be implemented within the timeframe specified.

This is also an opportunity to tackle any obstacles that might make it difficult to implement the plan, such as financial issues or time constraints. The board should collaborate to find solutions that enable the business to overcome these hurdles and move forward.

This part of the board meeting usually includes any special announcements, celebrations, or condolences offered by attendees, as well as important additions to the agenda for the following session. After the meeting, the chairperson typically ends the meeting by declaring the time to end the meeting so that the secretary can note the meeting’s minutes.

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